The Grants manager positions assists faculty in the Division of General Internal Medicine and the Division of Geriatric Medicine in preparing and assembling grants proposals/contracts in compliance with sponsor, Medical Center, and federal guidelines and deadlines; interact with other departments, agencies and other institutions to facilitate the development, submission, and administration of grant proposals. The candidate is preferred to have experience working with COEUS, COEUS Lite, eRA Commons, PEER. The candidate should also be able to problem solve and work in a deadline driven environment that requires multi-tasking, prioritizing, and attention to details. The position will independently manage budget responsibilities for grants as well as monitor terms and agreements of grant awards for compliance. The grants manager takes the grant submission from inception to the completion for a successful and compliant application through Grants.gov and other funding Agencies in the required platform. This position can be remote, on-site or hybrid.
Assist faculty in preparing and submitting grant/contract proposals in compliance with sponsor, VUMC, and federal guidelines and deadlines.
Assist faculty in understanding guidelines and determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines.
Work in a collaborative manner with the Administrative Officer, Principal Investigator and the Office of Sponsored Programs, throughout the application process prepare budgets including indirect cost calculations, achieve a professional document for submission, and tracking and receiving back confirmation of submitted application.
Responsible for PEER submissions for signatures for Conflict of Interest Forms, and PI Assurance.
Process contracts through PEER and work with OCM and sponsors to ensure the contracts are fully executed.
Proficient in COEUS and PEER, comfortable with learning new systems/technology.
Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
Responsible for tracking and receiving back confirmation of submitted application from Office of Sponsored Programs and final submission to sponsor.
Provide outside departments with bio-sketches, other support and ancillary data as requested.
Responsible for preparing and submitting progress reports, RPPR's. Must be familiar with all NIH systems.
Prepare and submit Final progress reports and closeout.
Independently manage pre and post budget responsibilities.
Reviews budget details with PI, including: personnel, effort allocated and overall expenses, ensuring consistency with sponsor and institutional policy.
Prepares and submit budget changes to AO/financial manager and the Department of Finance.
Monitor expenses to stay within the sponsor and the Institutional guidelines, following policies, effort allocation and overall expenses.
Serves as a resource for the Division PIs, Trainees, and Scholars.
Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with AO/financial manager.
Attends all training offered by the Office of Sponsored Programs and Department of Medicine as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates).
Keeps AO/financial manager and PIs informed of any material changes.
Provide PI information on for submitting: New Animal or IRB protocol requests.
Monitor terms and agreements of grants and contracts for compliance.
The Division of General Internal Medicine and Public Health is committed to caring well for those who entrust their care to us and to improving community health. A large and diverse Division within the Department of Medicine, we are aligned along ten Sections that include Ambulatory Medicine, Hospital Medicine, Medicine-Pediatrics, Palliative Care, Occupational Health, Student Health, Veterans' Health, Concierge and Executive Health, Walk-in-Clinics, and Professional Health and Wellness. Collectively the sections support our tripartite pursuit of compassionate, patient-centered health care, rigorous training of the next generation of physicians and impactful discoveries.
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Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.